Proctoring Policy

Colby Community College faculty have the right to select an exam, quiz, or other assessment to be proctored in each course.

The student will be responsible for arranging a proctor according to the following guidelines.

Acceptable Proctor Sites and Potential Proctors

Acceptable proctor sites and corresponding potential proctors

Acceptable Proctor Sites	Potential Proctors
HF Davis Memorial Library, Student Support Services — Colby Community College	Comprehensive Learning Center personnel, with proctoring available on campus or online
College or university	Accredited college or university administrator, designated testing administrator, faculty, and/or instructors
K-12 schools	K-12 school instructors, counselors, testing center personnel, and/or administration
Public library	Librarians and/or testing center personnel
U.S. military bases	Testing Control Officer/Unit Education Officer
Government offices	Government personnel
Educational service centers	Center personnel
Commercial learning and/or testing centers, including Sylvan Learning Centers	Center personnel
Honorlock	Online service
Respondus LockDown Browser	Online service

Excluded Proctors

The following individuals are excluded from approval as proctors:

• Family members or relatives
• Employers, supervisors, or co-workers
• Neighbors
• Friends
• Paraprofessionals
• Teaching assistants
• College athletic department staff, including directors, assistant directors, coaches, athletic department advisors, and similar positions

Student and Proctor Responsibilities

• Students will be required to complete the student section of the Colby Community College Proctor Agreement Form and submit it to the proctor. The proctor will complete the proctor section of the form and submit it directly to each course instructor for approval.
• Once the proctor is approved, the instructor will email the access code, exam password, and instructions regarding test administration before the examination.
• On the day of testing, the student must arrive at the testing site with a photo ID and any materials allowed by the instructor.
• Exams, quizzes, or other assessments may be accessed directly through the student’s course or given by hard copy. The proctor will verify the assessment before the student takes the exam. If a physical copy is used, the proctor will submit it directly to the instructor.
• Additional actions related to scheduling, cancellation, and calculator use specific to HF Davis Memorial Library or other proctoring services will be followed if selected as a proctoring site.
• Students with disabilities requesting testing accommodations should notify Colby Community College Disability Services by emailing disability@colbycc.edu. Instructors will receive a student Disability Disclosure, including allowable accommodations, if the request is approved.
• The instructor reserves the right to discontinue the use of a proctor.
• Home addresses are not permitted as proctoring sites, except for Honorlock, Respondus, or Zoom proctoring.

[Updated May 2026]
[Updated November 2018]