Accessibility

 

Accessibility Policy Statement

Colby Community College is committed to making all websites, web-based applications, Learning Management Systems (LMS), and instructional materials accessible to its students, faculty, staff, and participants with disabilities. Accessibility standards are based on ADA, Section 504 requirements and applicable regulations. Conformance to this policy does not negate the responsibility of Colby Community College to ensure that accessible technology and course content comply with applicable accessibility standards (See Section IV).

 

Implementation

CCC is dedicated to fully implementing the standards listed below and providing accessibility to all instructional materials and related technologies. For students enrolled during the implementation period, all technologies and instructional materials will, to the best of the Institution’s ability, be accessible to students while they are accessible to other students enrolled in that program.

1. All institutionally owned or contracted content, interfaces, and navigation elements to be used by CCC faculty, staff, students, or other CCC constituencies will comply with the Americans with Disabilities Act, as amended, and will be accessible to people with disabilities.
2. All instructional materials, co-curricular materials, Electronic and Information Technology (EIT), Learning Management Systems (LMS), and online courses created or used by a CCC department or instructional staff with any CCC academic course offering will be accessible to students with disabilities, and at the same time as they are available to any other student enrolled in that setting, to the best of CCC’s ability.
3. Any educational materials or content that is required, optional, or for enrichment for any CCC student will be accessible or an equally effective alternate access will be provided.
4. Website development and purchases, including development and purchases for major revisions and updates of existing CCC websites, will conform to Web Content Accessibility Guidelines (WCAG) 2.0
5. Vendors seeking to develop or provide websites or web-based applications for CCC must demonstrate that their products satisfy WCAG 2.0 AA success criteria. Vendors will be required to warrant in writing that any technology provided is accessible.
6. Third-party websites on which CCC places content or uses for web services will conform to WCAG 2.0 AA, unless appropriate and equally effective alternate access is provided.
7. Each CCC website should contain “accessibility” contact information for the webmaster or the CCC Accessible Technology team.
8. CCC will provide mandatory training in ADA requirements, accessibility standards, and the creation of accessible instructional material to all individuals with instructional responsibilities.
9. CCC shall monitor compliance with standards and guidelines, inform instructional staff and content developers who have failed to meet them, and provide direction and guidance to remediate barriers in a timely manner.
10. All websites, web-based applications, LMS, and instructional materials will conform to accessibility standards as defined in section IV.
    
    

Exceptions

1. Any non-accessible instructional materials required, optional, or for enrichment must be approved in writing by the Vice President of Academic Affairs or designee prior to
2. In rare situations, conformance to WCAG 2.0 AA guidelines may be an “undue burden” due to the nature of the content, the purpose of the resource, lack of accessible solutions, or an unreasonably high administrative or financial cost necessary to make the resource meet that goal. These difficulties do not relieve CCC programs and activities from meeting applicable legal obligations to provide reasonable accommodations to users in regard to access to the content and services provided. In cases where “undue burden” is determined, CCC programs and activities must provide content and/or services in a suitable alternative format (for example, electronic text file or audio description) or manner upon request. In cases with an undue burden, CCC should seek to provide auxiliary aids and services if possible. An exception based on an undue burden must be approved in writing by the Vice President of Academic Affairs or
3. Some programs and courses offered by the Institution may be subject to technical standards that have implications for accessibility requirements. In these instances, the Institution will make these programs and courses accessible to the degree defined by the technical standards. Technical standards do not relieve CCC programs and activities from meeting applicable legal obligations to provide reasonable accommodations to users in regard to access to the content and services provided. Exceptions based on technical standards must be approved in writing by the Vice President of Academic Affairs or designee.

 

Accessibility Standards

Accessibility standards are based on ADA, Section 504 requirements and applicable regulations, and will be updated as new standards emerge.

1. WCAG 2.0 AA and WAI-ARIA 1.0 for web content.
2. ATAG 2.0 for software used to create web content.
3. UAAG 1.0 for web browsers, media players, and assistive technologies.
4. WCAG21CT for non-web software and content.
5. MathML 3.0 specifications for digital mathematical and scientific notation.
6. DAISY or ePub3 for digital publications and documents.
7. BANA Guidelines and Standards for Tactile Graphics (2010) and Guidelines for the
   Production of Braille Materials through the use of Braille Production Software (2007) for hardcopy Braille.
8. ADAAG and other standards for the accessible design of ATMs, personal computers, and other classroom technology.
   
   

Definitions

Accessible: Individuals with disabilities are able to independently acquire the same information, engage in the same interactions, and enjoy the same services within the same timeframe as a person without a disability, with substantially equivalent ease of use.

Electronic and Information Technology (EIT): EIT includes information technology and any equipment or interconnected system or subsystem used in the creation, conversion, or duplication of data or information. EIT includes, but is not limited to, the internet and intranet websites, content delivered in digital form, electronic books and electronic book reading systems, search engines and databases, learning and other content management systems, classroom technology and multimedia, personal response systems (clickers), and office equipment such as classroom podiums, copiers and fax machines. It includes any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, creation, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. EIT includes telecommunications products, Automated Teller Machines (ATMs), transaction machines, computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

Learning Management Systems (LMS): LMS means a software application, whether used in a single course, by a department, by a college or by a school, or across the institution, which CCC makes available to students and uses to plan, create, administer, document, track, report, deliver, or maintain electronic educational courses, course content, or assess student performance.

Undue Burden: Undue burden means significant difficulty or expense. An undue burden is a limitation in which an action is not required of it results in significant difficulty or expense. In determining whether an action would result in an undue burden, factors to be considered include:

• The nature and cost of the action needed under this part.
• The overall financial resources of the site or sites involved in the action; the number of persons employed at the site; the effect on the expenses and resources; legitimate safety requirements necessary for safe operation (including crime prevention measures); or the impact otherwise of the action upon the operation of the site.
• The geographic separateness and the administrative or fiscal relationship of the site or sites in question to any parent corporation or entity.
  
  
  
  

[Revised November 2018]
[Reviewed September 2023]