Business, Management, and Financial

Billing and Payment

All students will either have their tuition paid in full or be on an established payment plan by the first due date of each session.  The due date is set for the 20^th of the month.

For the purposes of this policy, if a student does not have financial aid and all accompanying documents in place by the end of the session they are attending, they are considered non-financial aid eligible.

Students will not be allowed to enroll in the proceeding semester without prior arrangements made through the Colby Community College Exceptions Committee*.  These circumstances are very limited and not commonly granted. 

High School Students

High school students need to have all balances paid in full at the beginning of each session (the first day of classes for the session enrolled in) or be enrolled in an established payment plan that may span a maximum of five months in the 16-week session only.  All subsequent sessions will have a different maximum of scheduled payments based on the length of that session. (Please see catalog for session dates).

International Students

International students need to have all balances paid in full at the beginning of each session (the first day of classes for the session enrolled in) or be enrolled in an established payment plan that may span a maximum of five months in the 16-week session only.  All subsequent sessions will have a different maximum of scheduled payments based on the length of that session (Please see catalog for session dates).  In addition, international students need to have a deposit of $1,500 before an I20 is issued.   

Non-Financial Aid Eligible Students

If a student is not financial aid eligible, the student needs to have all balances paid in full at the beginning of each session (the first day of classes for the session enrolled in) or be enrolled in an established payment plan that may span a maximum of five months in the 16-week session only.  All subsequent sessions will have a different maximum of scheduled payments based on the length of that session. (Please see catalog for session dates).

Financial Aid Eligible Students

If a student is financial aid eligible and is not receiving sufficient funds to cover the remainder of his/her balance, the student needs to have all balances paid in full at the beginning of each session.  This is defined as the first day of classes for the session enrolled in or he/she needs to be enrolled in an established payment plan that may span a maximum of five months in the 16-week session only.  All subsequent sessions will have a different maximum of scheduled payments based on the length of that session. (Please see catalog for session dates).  The student must have all balances paid in full at the beginning of the semester (first day of school) or be on an established payment that may span a maximum of five months in the fall and spring, and three in the summer. 

If students do not have balances paid in full or enrolled in an established payment by the 20^th of the month for which the session starts, the institution will automatically enroll them in a payment plan.  Any late payments may be subjected to a $15 late payment fee. 

If a student does not complete a full payment plan cycle and is pre-enrolled for the proceeding semester, he/she will be dropped from his/her pre-enrolled courses.  When the previous balance is paid in full, students will be allowed to enroll at that time.  Students who are re-enrolling are not guaranteed their original pre-enrollment schedule, as enrollment is based on class availability. 

            Prior Year Charges Policy

Federal student financial aid can only cover institutional charges for the current academic year, as defined by the U.S. Department of Education.  However, students who receive Federal Financial Aid, but are allowed to enroll for a semester while still owing institutional charges (i.e. tuition, fees, books, room/board) to Colby Community College may have up to $200 from current year financial awards (pell and/or loans) applied to a prior year balance without authorization from the student. As per the CCC Financial Agreement and pursuant to other CCC policies, students should seek to have a zero balance on all prior semesters.

This is in accordance with the U.S. Department of Education 34 CFR 668.164(c)(4) and 668.164(c)(3).

Payment Plan Dates and Options

Payment plans span five months for the 16-week semester.  Payments are due by the 20^th of the month with the first payment due Aug 20 for the fall semester and Jan 20 for the spring semester.  Sessions that are 4 weeks, 8 weeks, or 12 weeks may be included in the 16-week semester payment plan if sessions are signed up for at the start of the 16-week semester.  If the student enrolls in a 4-weeks, 8-weeks, or 12-weeks session after the start of the 16-week session, he/she will no longer have the span of five months to pay for sessions available.  He/she may have a different month in which the payment plan starts; however, the due date will remain the 20^th. 

See the payment plan brochure for specific dates or visit the website www.mycollegepaymentplan.com/colbycc. 

Any individual on a payment plan that does not complete the payment cycle will be placed on hold, thus preventing future enrollment or the ability to receive transcripts. 

Acceptable Forms of Payment: cash, credit card, or check

Checks should be made payable to Colby Community College and mailed to the following address:

Colby Community College
1255 South Range Ave.
Colby, KS 67701

All major credit cards are accepted.

All Payments must be made in U.S. Dollars.  If payments are received in currency outside the U.S., the international fee and conversion rate will apply and be charged to the student’s account. 

*The Exceptions Committee includes the Vice President of Academic Affairs, Vice President of Business Affairs, and Vice President of Student Affairs.  This committee has final approval for student’s billing deferment or plans.

[Updated January 2022]