Business, Management, and Financial

Rental of Facilities

Colby Community College strives to provide access to the institution’s campus. As part of this initiative, the College serves as a community partner and does not charge for facility usage that does not generate individual business revenue. Thomas County residents who are not utilizing the facility for profit are allowed to utilize the facilities at no cost. The use of facilities for private promotion or to promote drives may be denied. Requests from political groups must receive Board approval. Groups are responsible for payment for damage. Depending on the circumstance, number of people, or event, some groups will be required to show proof of insurance for injuries or damages that may occur.

* The use of alcohol on campus is not permitted by any entity without prior approval from the CCC Board of Trustees.

Room Reservation

At minimum, if an individual/business wishes to reserve a facility they are expected to reserve the area at least two (2) weeks in advance by emailing reservations@colbycc.edu or calling (785) 460-5555. To reserve the gymnasium or Steve Lampe Athletic Center, contact Ryan Carter at ryan.carter@colbycc.edu or (785) 460-5447.

Rates

All spaces rented will require a $25.00 administrative fee that is nonrefundable. This fee is utilized to cover the cleaning/setup of the facility.

Facility	Rate Per Hour (2-hours minimum)
Cultural Arts Center	$50
Gymnasium	$25
Individual Room Rental	$10
Steve Lampe Athletic Center	$25
Student Union	$25

 

Certificate of Liability Required

All organizations (for-profit and nonprofit) shall also be required to provide a certificate of liability to be furnished by the applicant in the amount of $1 million (USD) at the time of receipt of a confirmation of the event request, at least five days before the event date.

Individual patrons that utilize the Colby Community College facilities assume personal liability for the use of the areas. The College is not responsible for personal harm/damages that may occur while utilizing the facilities.

 

Criteria for Facility Use Eligibility

Facility rentals must:

1. Support the Mission and Strategic Plan of CCC;
2. Be temporary, occasional and incidental to normal College operations.

Facility rentals must NOT:

1. Conflict with College policies/procedures;
2. Compete with existing College programming;
3. Interfere with public health, welfare or safety;
4. Involve unusual, extraordinary or burdensome expenses for College or involve unnecessary safety or security concerns.

Reservation Cancellations 

1. Rentals may be canceled, denied and/or impossible as a result of events beyond the reasonable control of College, such as, and without limitation: strikes, labor disputes, weather and/or acts of God, inability to obtain labor or materials, governmental restrictions/ regulations, civil commotion or fire or other casualty. In such instances, the College shall have no liability to Group/Organization other than to refund any pre-paid amounts related to the event.
   
   
2. In the event of inclement weather or other event of nature, College in its sole discretion will determine whether the scheduled event may take place (regardless of whether College was closed earlier in the day). If College has been closed earlier in the day but determines that the scheduled event may take place at the option of Group/ Organization, then Group/Organization must decide whether it wishes to proceed with the event by the time set by College. In such case, Group/Organization will be responsible to pay any additional costs associated with: a) proceeding under such conditions (such as: custodial charges associated with snow/ice removal and extra custodial labor associated with cleaning of floors at conclusion of event), and Group/Organization will also be solely responsible and indemnify College for any resulting injury/damage to person or property, or b) not proceeding (such as preparation expenses already incurred by CCC).
   
   
3. If the College determines that the scheduled event may not take place, Group/Organization will be refunded any pre-paid rental fees or offered a rescheduled date, and College shall have no further obligations to Group/Organization.

 

[Revised April 2014, October 2020; December 2020; June 2024]