STUDENTS
Grade Appeal
The faculty is responsible for assessing the academic quality of a student’s work and the assignment of grades. If a student believes their course grade was assigned in error, they may appeal it. The result of any grade appeal would need to raise the students’ grade to a passing percentage, and the student must have evidence that assignments and exams were completed and submitted (it is preferred that all assignments and exams are completed and submitted, prior to the onset of appeal process).
A student must file a grade appeal no later than 5 business days after the start of the next term (after the final grade due date). The grade appeal process will be completed within 45 days of the submission of the form to the instructor unless both parties agree in writing to extend the deadline.
Students must contact their instructor to start the course grade appeal process and are responsible for providing fact-based evidence to support their appeal. Upon receiving the Grade Appeal form from the student, the instructor has 3 business days to provide a written response with supporting documentation.
The Appeal Process
- In writing (using the Grade Appeal form), the student will submit a request to appeal
a final course grade with their instructor.
- The student will confer with the instructor, with the goal of either accepting the
assigned grade as accurate, or adjusting the final course grade, if the grade assignment
was not correct. If a resolution is reached, it will be documented in writing and
the grade appeal process will end.
- If the student and instructor are unable to reach a resolution, the student may appeal
and confer with the Division Chair. The instructor will provide the Division Chair,
all necessary class documents related to the grade assignment in dispute (including,
but not limited to, the syllabus, attendance log, assignments, grading criteria, and
grades earned). The faculty member will confer with the Division Chair to provide
an evidence-based accounting of the facts of the grade dispute.
- The student will confer with the Division Chair and provide evidence related to their
grade appeal. The Division Chair will review all pertinent data related to the final
grade appeal and will prepare a written response documenting the grade appeal decision.
If the student is unable to reach a satisfactory resolution with the Division Chair,
the student may appeal to the Grade Appeal Committee (GAC). The Division Chair and
the student will provide all evidence to GAC.
- The GAC is composed of the Division Chairs not involved with the grade appeal, and
a member of the Faculty Alliance Executive Board. The Committee will review all pertinent
data related to the final grade appeal, and will prepare a written response documenting
their decision. Both the student and the instructor will be active participants in
the grade appeal process, and will be available to the GAC to provide any additionally
requested evidence or to answer questions.
If the decision of the GAC is unsatisfactory to the student, the student may appeal to the Vice President of Academic Affairs (VPAA). The GAC and the student will provide all evidence to the VPAA. - The student will appeal and confer with the VPAA. Both the student and the instructor
will be active participants in the grade appeal process, and will be available to
the VPAA to provide any additionally requested evidence or to answer questions. The
VPAA will review all pertinent data related to the grade appeal, and will prepare
a written response documenting their grade appeal decision. The decision of the VPAA
is final and there is no further appeal process.
- Any act of retaliation or discrimination against any student who has filed a grade appeal, or and CCC personnel who participated in any grade appeal hearing or assessment, is prohibited.
Revised: September 2021
- Audit and Inventory Control
- Authorization to Purchase (Bidding Policy)
- Authorization to Sign Contracts and Agreements
- Authorized Signers
- Billing and Payment
- Bonds
- Budget
- Cash Management
- Check Signing
- College Ownership and Use
- College Seal
- Competing Business Interests
- Compliance of Federal Funds
- Credit Card Usage
- Debt Management
- Disposition of Surplus Property
- Expenditures And Fiscal Control
- Facilities and Naming Guidelines
- Federal Funding
- Financial Compliance
- Financial Responsibility Agreement
- Gift Acknowledgement
- Gramm – Leach – Bliley Act (GLBA)
- Grants and Other Outside Financial Resources
- Indirect Rates
- Investment of Funds
- Petty Cash and Change Funds
- Prior Year Charges
- Records Retention
- Refunds
- Rental of Facilities
- Return of Title IV Funds
- Returned Checks
- Sale of Livestock
- Sales and Advertising On Campus
- Scholarships (Internal)
- Scholarships (Performance-Based)
- Small Balance Write-Off
- Stop Payment
- Supplanting
- Tuition Assistance
- Uncollectable Debt Write-Off
- Use of College Equipment
- Vehicle Fleet
- Access Control
- Accessibility
- Advert Waiver for Staff Positions
- Background Check
- Bicycles and other Mobile Devices Motorized and Non-Motorized
- Children in the Workplace
- Civility
- Compensatory and Overtime
- Complaints
- Conditions of Employment
- Condolences and other Recognition
- Conflict of Interest
- Copyrights and Patents
- Credit Card Usage
- Emotional Support and Service Animals
- Employee Benefits
- Equipment Usage
- Equity Grievance Resolution
- Ethics and Integrity
- Incentive-Based Enrollment
- Individual Email Accounts
- Intellectual Property
- Interdepartmental Transfer
- Leave
- Operational Policies
- Parking
- Petty Cash and Change Funds
- Publication and Logo Use
- Raise Eligibility
- Recruitment Code of Conduct
- Social Media
- Suspension of Employee
- Telephone Usage and Long Distance
- Travel
- Use of Computers/College Computing and Information Systems
- Weapons
- Academic Council
- Administrative Organization
- Authorized Signers
- Board Discretion
- Board of Trustees Meetings
- Board of Trustees
- Categories of Personnel
- Check Signing
- Debt Management
- Facilities and Naming Guidelines
- Financial Compliance
- Merger or Consolidation
- Organizational Structure
- Preceptorship Agreements
- President
- Reserve Funds
- Selection of Administrators
- Transcript Withholding
- Uncollectable Debt Write-Off
- Website User Privacy
- Accreditation
- Accrediting Bodies
- Alcohol/Drug-Free Workplace and Drug-Free Awareness Program
- Child Abuse Prevention
- Copyright Infringement
- Crime Awareness and Campus Security Act of 1990
- Degrees and Certificates
- Employment
- Essential Skills and Outcomes
- Ethics and Integrity
- FERPA
- Harassment
- HIPAA
- Mission Statement
- Notice of Non-Discrimination
- Open Records Requests
- Philosophy
- Publication and Logo Use
- Purposes
- Vision
Human Resources
1255 S Range Ave
Colby KS 67701
hr@colbycc.edu
(785) 460-5406