GENERAL EMPLOYMENT AND WORKPLACE ISSUES

Administrator Administative Support and Non-certified Employee Benefits

Admission to College Activities. Employees and their dependents shall be admitted to the use of the college swimming pool during regularly scheduled public swim hours without charge. In addition, employees and their dependents shall be admitted without charge to all college- sponsored activities except events that are sponsored by an outside agency or any other activity, which includes an additional food service charge. [Revised May, 2011 and April 22, 2014]

Bereavement Leave. Up to a total of four (4) days per occurrence shall be awarded to each employee for bereavement due to a death in an employee's immediate family. For the purposes of this policy, “immediate family” is defined as spouse, adult children, minor children, step-children, grandchildren, step-grandchildren, siblings, parents, and stepparents. All leave is to be taken within two (2) weeks after the employee learns of the death of the relative. [Revised November, 2009]

Up to a total of four (4) days per occurrence shall be awarded to each full-time Professional Employee for bereavement due to the death in the Professional Employee's extended and blended family. All leave is to be taken within two (2) weeks after the employee learns of the death of the relative. Bereavement leave for regular part-time Professional Employees is described in Section Fin this Article. [Added March 2019]

The college President, with the advice and consent of the Board of Trustees, may grant additional bereavement leave to college employees to attend the funeral services (locally) of other college employees, current or retired, provided the necessary operations of the institution are not negatively impacted. This courtesy assumes that college employees will return to work promptly following the completion of services or take additional leave as appropriate. [Revised June, 2011]

Early Retirement Policy for Full-time Administrator, Non-Certified and Administrative Support Employees. Full-time non-certified and administrative support employees employed on or before May 1, 2014 may retire from employment with the college within the fiscal year in which they meet the eligibility requirements for early retirement. Early retirement is strictly voluntary and is available to such employees prior to the normal retirement age of 65 years. [Revised April 22, 2014]

An employee is eligible for early retirement if the employee:

1. 1. is currently an employee of the college; and
   2. is not less than age 59 or meets the KPERS provision for early retirement; and
   3. has 15 years of employment at the college immediately prior to the request for early retirement; and
   4. a majority of the 15 years of service shall have been full-time service.

An employee desiring to take early retirement must submit his/her request in writing on or before 60 days prior to the effective date of retirement. This letter shall be submitted to the college president or his/her designee. This provision may be waived by the Board in the event the employee's health dictates such consideration.

The employee who has met the qualifications listed above and has submitted a valid application shall be entitled to the following benefits:

1. 1. 1. the retiree shall receive the current non-certified employee health insurance benefits provided to the retiree only until he/she qualifies for Medicare benefits;
      2. the retiree may at his/her option purchase additional coverage for family members who qualify for such benefits under the provisions of the current non-certified employee health insurance benefits;
      3. the following payments shall be made on or before June 30 of each year:

15% of the employee's highest salary shall be paid to the employee during the first year of retirement;
12% of the employee's highest salary shall be paid to the employee during the second year of retirement
10% of the employee's highest salary shall be paid to the employee during the third year of retirement
10% of the employee's highest salary shall be paid to the employee during the fourth year of retirement;
8% of the employee's highest salary shall be paid to the employee during the fifth year of retirement;

This schedule shall terminate when the employee becomes Medicare eligible or after five years from the date of retirement, whichever first occurs.

The first payment shall be paid by the College to the extent allowed by law into a Governmental Employees Final Pay Plan under Internal Revenue Code Section 401(a) to an account designated for the retiring Professional Employee. The Board of Trustees will designate the entity to administer the Governmental Employees Final Pay Plan. The second, third, fourth, and fifth payments described in paragraph 3.c in this Section, to the extent the employee is eligible to receive these payments, shall be paid by the College into an Internal Revenue Code Section 403b account established and designated by the retiring employee.

Upon retiring (retirement shall be defined according to KPERS limitations in K.S.A. 74- 4937(1): currently at age 62 with the completion of five (5) years of credited service or the non-certified employee having the total number of years of credited service and the number of years of attained age equal to or more than 85), those who were non-certified employees and their spouses and dependents shall be admitted to the use of the College swimming pool during regularly scheduled public swim hours without charge. In addition, they shall receive a lifetime pass to all College-sponsored activities except any events that are sponsored by an outside agency or any other activity which includes an additional food charge. [Revised April 22, 2014]

Retirees with at least ten (10) years of experience at CCC and their dependents shall be granted tuition waiver for any classes they enroll in at the

Health and Life Insurance. The college has a group health and life insurance plan. Employees may contact the Human Resource Office for information concerning withholding, benefits, etc.

Section 125 Fringe Benefit Plan. The Board of Trustees has established a salary reduction plan whereby employees may reduce their salaries by an amount necessary to purchase selected non- taxable fringe benefits.

These benefits may include: (1) medical insurance; (2) cancer insurance; (3) disability insurance; (4) dependent care; and (5) medical expense reimbursement.

Wellness Program Benefits. Each full-time, non-certified employee wishing to participate in the Annual Health Fair sponsored or co-sponsored by CCC shall have $25 in fees for the Fair paid by the Board of Trustees.

Witness and Jury Service. Full-time, administrators, administrative support, and non-certified employees who present a court subpoena or summons to the supervisor shall be granted leave with pay to serve as a witness or on a jury.

Tuition Grants. Employees, dependents of all full-time employees, and full-time employees of any food service firm located on the college campus may enroll in college credit courses without payment of tuition and student fees. (Dependent grant does not cover course fees). These tuition grants do not apply to non-credit workshops, seminars, EduKan, or symposium offerings. Approval by supervisor must be given to employee before class(es) may be taken during working hours. Time spent attending classes and working on assignments must be off-the-clock or taken as vacation time. Employee dependents are defined according to the rules of the Internal Revenue Service.  [Revised March 2016; September 2018]
(Taken from the current Master Agreement: Article VIII. Section D. Tuition Grants)

Approval by supervisor must be given to employee before class(es) may be taken during working hours. Time spent attending classes and working on assignments must
be off-the-clock or taken as vacation time. Employee dependents are defined according to the rules of the Internal Revenue Service. [Revised May 2011; revised March 2016]

The Board of Trustees reserves the right to alter, amend, or eliminate any employment benefit.

[Policy Reviewed July 2020]