GENERAL EMPLOYMENT AND WORKPLACE ISSUES
Recruitment Code of Conduct
College recruitment professionals help students make thoughtful choices about their futures. At Colby Community College, this work is guided by principles of honesty, integrity, transparency, equity and respect for students and fellow education professionals. These values guide our recruitment staff as they provide service to students and their families. This Code of Conduct serves to build trust while ensuring that every student’s dignity, worth and potential is realized through their college journey. This Code of Conduct follows recommended practices published by the National Association of College Admission Counseling1 and serves as supporting documentation to comply with the Higher Learning Commission Policy Number CRRT.C.10.0100 FDCR.A.20.020 on Recruiting, Admissions and Related Institutional Practices.2
Core Values
Education – We are committed to educating students, their families, the public, fellow education
professionals and ourselves about the transition to and within college life.
Access and Equity – We strive to increase access and eliminate bias based on race, ethnicity, religion
or creed, sex, gender identity, sexual orientation, socioeconomic status, age, political
affiliation, national origin or disability.
Professionalism – We believe ethical behavior is fundamental in our outreach, recruitment and enrollment
management efforts.
Collaboration – We believe in working with others to advocate for students and their best interests.
Trust – Our work is based on building trust through honesty with one another and with students.
Social Responsibility – We are committed to contributing toward a society.
Guiding Principles and Rationale
Sharing of Accurate Information
College recruitment staff should provide comprehensive and factual information that will allow all students to make informed decisions. This includes, but is not limited to:
- Accurately describing, representing and promoting the College’s offerings, organizations and services to students and the public.
- Sharing information relevant to the College’s enrollment process that is accurate, up-to-date and free from misrepresentations of fact or material omissions.
- Ensuring that alumni/ae, representatives, interviewers and interviewees, third-party
contractors, vendors and other representatives working on the College’s behalf follow
these same principles.
Transparency in Marketing Materials
The College’s marketing materials will provide comprehensive, accurate and current information concerning:
- All deadlines for enrollment, scholarships, financial aid and other topics that impact students directly.
- Academic Focus Areas, academic offerings, programs of study and student life, clubs and organizations.
- Costs to attend, types of scholarships and other financial aid.
- Significant changes to institutional policies and procedures due to pandemics or other extraordinary circumstances.
Additionally, College marketing materials will:
- Not induce or pressure prospective students to enroll by a specific deadline through marketing incentives.
- Not feature calls to action to enroll incentivized through prizes, free goods or services or allude to any quid pro quo offers involving financial aid, institutional discounts or waiving of fees. This extends to messages distributed at outreach events or external College-sponsored events.
- Not contain explicit claims, promises or guarantees of employment as they relate to credit-earning programs at the College.
- Marketing materials may include expected job titles, market and opportunity outlook, but will refrain from referencing any specific likelihood of employment or pay as an implied or guaranteed outcome of its educational offerings.
- Ensure that translated materials fully and accurately reflect the meaning of the text in the source language.
Fair and Impartial Recruitment Practices
Advocating for students’ best interest in the recruitment process is a primary ethical concern for the College’s recruitment staff. This requires that students receive guidance they can trust. Conflicts of interest, whether real or perceived and unprofessional conduct undermine that trust. To this end, the College and its recruitment staff will:
- Treat students ethically, respectfully and professionally in our recruitment and outreach processes so that students can make informed decisions without being subjected to high-pressure tactics from the College or any of its approved contractors. High-pressure tactics include making multiple unsolicited contacts (three or more per day as a general practice and no more than two per month for military-connected individuals3), including contacts by phone, email or in-person, or engaging in same-day recruitment and registration.
- Have appropriate education, job titles and training for their role and are overseen by the College through the enforcement of this Code of Conduct, employment procedures memoranda and policies set forth by the College’s accrediting institutions.
- Oversee third-party contractors and other personnel who may work with prospective students so that these agents have similar education, experience and are trained by the College to provide a similar level of service.
- Not be compensated by commissions, bonuses or other incentive payments, based on the number of students referred, recruited or enrolled.
- Not offer or accept any reward or remuneration to influence an enrollment, scholarship, financial aid or other enrollment-related decision.
- Not explicitly or independently complete or apply the signature of a student to enrollment materials. College recruitment staff, officers and approved third-party contractors may answer questions and support a student in completing these documents but will not impersonate the student in submitting enrollment materials.
- Handle student information protecting the confidentiality of what is shared.
- Adhere to College’s policies for confidentiality.
- Not divulge an individual student’s Directory Information or financial aid details, unless a public records request has been made or if the student provides their express consent in writing.
Adopted July 2024
- Audit and Inventory Control
- Authorization to Purchase (Bidding Policy)
- Authorization to Sign Contracts and Agreements
- Authorized Signers
- Billing and Payment
- Bonds
- Budget
- Cash Management
- Check Signing
- College Ownership and Use
- College Seal
- Competing Business Interests
- Compliance of Federal Funds
- Credit Card Usage
- Debt Management
- Disposition of Surplus Property
- Expenditures And Fiscal Control
- Facilities and Naming Guidelines
- Federal Funding
- Financial Compliance
- Financial Responsibility Agreement
- Gift Acknowledgement
- Gramm – Leach – Bliley Act (GLBA)
- Grants and Other Outside Financial Resources
- Indirect Rates
- Investment of Funds
- Petty Cash and Change Funds
- Prior Year Charges
- Records Retention
- Refunds
- Rental of Facilities
- Return of Title IV Funds
- Returned Checks
- Sale of Livestock
- Sales and Advertising On Campus
- Scholarships (Internal)
- Scholarships (Performance-Based)
- Small Balance Write-Off
- Stop Payment
- Supplanting
- Tuition Assistance
- Uncollectable Debt Write-Off
- Use of College Equipment
- Vehicle Fleet
- Academic Council
- Administrative Organization
- Authorized Signers
- Board Discretion
- Board of Trustees Meetings
- Board of Trustees
- Categories of Personnel
- Check Signing
- Debt Management
- Facilities and Naming Guidelines
- Financial Compliance
- Merger or Consolidation
- Organizational Structure
- Preceptorship Agreements
- President
- Reserve Funds
- Selection of Administrators
- Transcript Withholding
- Uncollectable Debt Write-Off
- Website User Privacy
- Accreditation
- Accrediting Bodies
- Alcohol/Drug-Free Workplace and Drug-Free Awareness Program
- Child Abuse Prevention
- Copyright Infringement
- Crime Awareness and Campus Security Act of 1990
- Degrees and Certificates
- Employment
- Essential Skills and Outcomes
- Ethics and Integrity
- FERPA
- Harassment
- HIPAA
- Mission Statement
- Notice of Non-Discrimination
- Open Records Requests
- Philosophy
- Publication and Logo Use
- Purposes
- Vision
- Academic Integrity
- Academic Load
- Accessibility
- Administrative Drop
- Bicycles and Other Mobile Devices
- Billing and Payment
- Code of Conduct
- Copyright Infringement
- Credit Hour Definition
- Crowd Control at College Sponsored Activities
- Dorm Credit Hour Requirement
- Emotional Support and Service Animals
- Fairness in Women's Sports Act
- Financial Responsibility Agreement
- File a Complaint
- Grade Appeal
- Indigenous Student Tuition
- International Students and the Law
- Interrogations and Investigations
- Parking
- Placement Testing
- Prior Year Charges
- Proctoring
- Refunds
- Satisfactory Academic Progress (Academics)
- Satisfactory Academic Progress (SAP)
- Scholarships
- Small Balance Write-Off
- Student-Athlete Drug Policy
- Student Complaint Guidelines
- Students with Disabilities
- Transcript Withholding
- Undocumented Immigrants
- Weapons
- Work Study and General Work Time
Human Resources
1255 S Range Ave
Colby KS 67701
hr@colbycc.edu
(785) 460-5406