GENERAL EMPLOYMENT AND WORKPLACE ISSUES
Incentive-Based/Unsolicited Contact Enrollment Policy
Section 487(a)(20) of the Higher Education Act (HEA) prohibits the college from providing
incentive compensation to employees or third-party entities for their success in securing
student enrollments or the awarding of Title IV HEA program funds.
In compliance with this Higher Education Act, Colby Community College prohibits the use of commission and/or bonuses to individuals based on securing enrollment or financial aid.
Colby Community College may not provide any commission, bonus, or other incentive payment based in any part, directly or indirectly, upon success in securing enrollments or awarding of federal financial aid, to any person or entity engaged in any student recruitment or admissions activity or in making decisions regarding the award of Title IV funds.
Some examples of restricted activities for which incentive compensation is prohibited include, but are not limited to:
- roviding recruitment information or solicitations targeted to individuals;
- Contacting prospective students personally;
- Making student enrollment or Title IV aid decisions;
- Aiding students in completing enrollment applications, and
- Completing financial aid applications on behalf of prospective students.
Examples of activities that are exempt from the ban on incentive compensation as long as the employee is not also engaged in restricted activities include:
- Advertising or marketing activities that provide college or program information to the public or groups of potential students;
- Collecting contact information;
- Providing student support services after the disbursement of financial aid such as career counseling, tutoring, online course support;
- Reecruiting of foreign students residing in foreign countries who are not eligible to receive Title IV funds;
- Making policy decisions related to the manner in which recruitment, enrollment, or financial aid will be pursued or provided, such as, e.g., decisions to admit only high school graduates.
These rules apply to covered individuals performing restricted activities. Certain college departments such as the Admissions Office and Student Financial Aid will have a number of employees subject to the ban since these departments typically perform restricted activities. Higher-level employees may be covered individuals if they engage in restricted activities, such as making recruitment visits to high schools.
Additionally, these rules apply to ANY employee in any other department that is directly
engaged in restricted activities, including athletics coaches. Special care should
be taken when reviewing the performance of employees who may perform restricted activities
as a nominal part
of their work to ensure that compensation decisions are not made in relation to the
success of these activities in securing student enrollment or the awarding of financial
aid.
Generally, these rules do not apply to senior level managers and executive employees who are involved only in the development of policy and do not engage in individual student contact related to the restricted activities.
With respect to athletic personnel, bonus or other incentive payments are typically permitted for successful athletic programs including compensation for a successful athletic season, team academic performance, or other measures of team success.
Agreements with Third-Party Vendors
These restrictions extend to payments to third-party entities; however, specific rules
may apply if a vendor is providing bundled activities that include restricted as well
as other activities. All third-party agreements must be approved by the CCC President
to ensure they do not include incentive payments for restricted activities.
Contact
Questions about the application of this policy in particular cases should be directed
to the Office of Human Resources (hr@colbycc.edu or 785.460.5406).
- Audit and Inventory Control
- Authorization to Purchase (Bidding Policy)
- Authorization to Sign Contracts and Agreements
- Authorized Signers
- Billing and Payment
- Bonds
- Budget
- Cash Management
- Check Signing
- College Ownership and Use
- College Seal
- Competing Business Interests
- Compliance of Federal Funds
- Credit Card Usage
- Debt Management
- Disposition of Surplus Property
- Expenditures And Fiscal Control
- Facilities and Naming Guidelines
- Federal Funding
- Financial Compliance
- Financial Responsibility Agreement
- Gift Acknowledgement
- Gramm – Leach – Bliley Act (GLBA)
- Grants and Other Outside Financial Resources
- Indirect Rates
- Investment of Funds
- Petty Cash and Change Funds
- Prior Year Charges
- Records Retention
- Refunds
- Rental of Facilities
- Return of Title IV Funds
- Returned Checks
- Sale of Livestock
- Sales and Advertising On Campus
- Scholarships (Internal)
- Scholarships (Performance-Based)
- Small Balance Write-Off
- Stop Payment
- Supplanting
- Tuition Assistance
- Uncollectable Debt Write-Off
- Use of College Equipment
- Vehicle Fleet
- Academic Council
- Administrative Organization
- Authorized Signers
- Board Discretion
- Board of Trustees Meetings
- Board of Trustees
- Categories of Personnel
- Check Signing
- Debt Management
- Facilities and Naming Guidelines
- Financial Compliance
- Merger or Consolidation
- Organizational Structure
- Preceptorship Agreements
- President
- Reserve Funds
- Selection of Administrators
- Transcript Withholding
- Uncollectable Debt Write-Off
- Website User Privacy
- Accreditation
- Accrediting Bodies
- Alcohol/Drug-Free Workplace and Drug-Free Awareness Program
- Child Abuse Prevention
- Copyright Infringement
- Crime Awareness and Campus Security Act of 1990
- Degrees and Certificates
- Employment
- Essential Skills and Outcomes
- Ethics and Integrity
- FERPA
- Harassment
- HIPAA
- Mission Statement
- Notice of Non-Discrimination
- Open Records Requests
- Philosophy
- Publication and Logo Use
- Purposes
- Vision
- Academic Integrity
- Academic Load
- Accessibility
- Administrative Drop
- Bicycles and Other Mobile Devices
- Billing and Payment
- Code of Conduct
- Copyright Infringement
- Credit Hour Definition
- Crowd Control at College Sponsored Activities
- Dorm Credit Hour Requirement
- Emotional Support and Service Animals
- Fairness in Women's Sports Act
- Financial Responsibility Agreement
- File a Complaint
- Grade Appeal
- Indigenous Student Tuition
- International Students and the Law
- Interrogations and Investigations
- Parking
- Placement Testing
- Prior Year Charges
- Proctoring
- Refunds
- Satisfactory Academic Progress (Academics)
- Satisfactory Academic Progress (SAP)
- Scholarships
- Small Balance Write-Off
- Student-Athlete Drug Policy
- Student Complaint Guidelines
- Students with Disabilities
- Transcript Withholding
- Undocumented Immigrants
- Weapons
- Work Study and General Work Time
Human Resources
1255 S Range Ave
Colby KS 67701
hr@colbycc.edu
(785) 460-5406