GENERAL EMPLOYMENT AND WORKPLACE ISSUES

Incentive-Based/Unsolicited Contact Enrollment Policy

Section 487(a)(20) of the Higher Education Act (HEA) prohibits the college from providing incentive compensation to employees or third-party entities for their success in securing student enrollments or the awarding of Title IV HEA program funds.

In compliance with this Higher Education Act, Colby Community College prohibits the use of commission and/or bonuses to individuals based on securing enrollment or financial aid.

Colby Community College may not provide any commission, bonus, or other incentive payment based in any part, directly or indirectly, upon success in securing enrollments or awarding of federal financial aid, to any person or entity engaged in any student recruitment or admissions activity or in making decisions regarding the award of Title IV funds.

Some examples of restricted activities for which incentive compensation is prohibited include, but are not limited to:

• roviding recruitment information or solicitations targeted to individuals;
• Contacting prospective students personally;
• Making student enrollment or Title IV aid decisions;
• Aiding students in completing enrollment applications, and
• Completing financial aid applications on behalf of prospective students.

Examples of activities that are exempt from the ban on incentive compensation as long as the employee is not also engaged in restricted activities include:

• Advertising or marketing activities that provide college or program information to the public or groups of potential students;
• Collecting contact information;
• Providing student support services after the disbursement of financial aid such as career counseling, tutoring, online course support;
• Reecruiting of foreign students residing in foreign countries who are not eligible to receive Title IV funds;
• Making policy decisions related to the manner in which recruitment, enrollment, or financial aid will be pursued or provided, such as, e.g., decisions to admit only high school graduates.

These rules apply to covered individuals performing restricted activities. Certain college departments such as the Admissions Office and Student Financial Aid will have a number of employees subject to the ban since these departments typically perform restricted activities. Higher-level employees may be covered individuals if they engage in restricted activities, such as making recruitment visits to high schools.

Additionally, these rules apply to ANY employee in any other department that is directly engaged in restricted activities, including athletics coaches. Special care should be taken when reviewing the performance of employees who may perform restricted activities as a nominal part
of their work to ensure that compensation decisions are not made in relation to the success of these activities in securing student enrollment or the awarding of financial aid.

Generally, these rules do not apply to senior level managers and executive employees who are involved only in the development of policy and do not engage in individual student contact related to the restricted activities.

With respect to athletic personnel, bonus or other incentive payments are typically permitted for successful athletic programs including compensation for a successful athletic season, team academic performance, or other measures of team success.

Agreements with Third-Party Vendors
These restrictions extend to payments to third-party entities; however, specific rules may apply if a vendor is providing bundled activities that include restricted as well as other activities. All third-party agreements must be approved by the CCC President to ensure they do not include incentive payments for restricted activities.

Contact
Questions about the application of this policy in particular cases should be directed to the Office of Human Resources (hr@colbycc.edu or 785.460.5406).