GENERAL EMPLOYMENT AND WORKPLACE ISSUES

Social Media

Purpose
The Social Media Policy promotes responsible engagement and dialogue between Colby Community College employees and students, prospective students, and constituents. The decision to participate in any online social network or discussion rests with CCC faculty and staff. To that end, employees and students choosing to participate on platforms used for official College purposes should:

• Protect privacy online by adjusting the settings and publishing updates only to the audience with whom you wish to
• Treat content so that once posted online, it is available Any text or photo placed online typically becomes the property of the social networking site(s) and cannot be controlled when it is placed online.
• Complete an application form for new accounts and register existing accounts with the Public Relations Office.
• Register at least two administrators who are full-time employees of Colby Community College.

College Accounts

1. Employees interested in establishing a social media account must begin by completing an application. Existing accounts should also be registered using the same form. Accounts must be registered with a College email address that ends in "@colbycc.edu"
   
   Accounts on most social media platforms are accepted; however, at this time, College accounts on TikTok are prohibited because of state and federal government concerns about privacy.
2. Social media accounts recognized by Colby Community College must always have at least two administrators who are full-time employees. Account administrators must also add the CCC Public Relations Director as an administrator or provide login credentials.
3. Employees are expected to follow the same standards online as they would in the workplace, guided by the CCC Policies and Procedures Manual. Employees are fully responsible for the content they post on social media sites on behalf of the College.
4. Accounts for student organizations officially recognized by Student Life must be overseen by a full-time College employee who serves as an account administrator. Students cannot be named as exclusive page administrators but may post with review of the employee-administrator.
5. Employees or those providing work for Colby Community College are prohibited from engaging in conversations or posting information, stated or implied, regarding employees, alumni, or student records such as GPA, social security numbers, admissions status, name, telephone numbers or information that would be covered by
6. Employees will identify themselves by name and, when relevant, their role when discussing College-related matters.
7. All laws and regulations relating to copyright and fair use shall be followed without exception.
8. Clients, partners, or suppliers of CCC will not be cited without their approval. When possible, references will be linked back to the
9. College accounts should display official CCC logos, which are available from the Public Relations No other logos representing CCC may be used.
10. It is recommended that the college URL, colbycc.edu, a college phone number, and college email address be listed on social media accounts. Avoid listing personal cell phone numbers and email addresses.
11. Once a site administrator is no longer affiliated with a specific site, the rights will be
12. CCC reserves the right to disable or temporarily unpublish dormant college social media accounts (no posts, no activity) for more than SIX months, as such stagnancy reflects poorly on the
13. Failure to comply with the social media policy may result in disciplinary

 

Personal Accounts

1. CCC does not monitor staff or student social networking content published independently of their work at CCC. However, employees are expected to use sound professional judgment in all posted material. The views and information on such postings do not constitute official college information. Think twice about the content you are about to post, with attention to spelling, accuracy and grammar. Assess the value of the content and consider whether it may potentially malign or polarize any person or group and treat others as you would want to be treated. You are responsible for the content you publish on blogs, wikis, or any other form of user-generated
2. If you are maintaining a personal site that does not serve the purpose of representing or promoting CCC, then it is recommended that you add this or a similar statement somewhere in your bio: “Views expressed here are my own, and do not necessarily reflect those of my ”
3. Be aware of your association with CCC in online social If you identify yourself as a CCC employee or student, ensure your profile and related content are consistent with how you wish to present yourself to colleagues, students, and the public.
4. Any CCC employee or student should follow all state and federal laws regarding comments that discriminate against any person on the basis of race, color, gender, national origin, disability, religion, sexual orientation, veteran status, or
5. Personal social networking activities should not interfere with work
   
   

[Updated September 2019; June 2023]